Delegate Terms and Conditions

 

Terms & Conditions: Important registration information

A minimum requirement of the 2021 SCA Australia and New Zealand Conference attendance is that all companies must be a current member of a state or national branch to achieve CPD points. CPD points are allocated by each applicable SCA state and enquiries should be made with your applicable SCA office.

Close of registration
Close of Early Bird registration (with full accompanying payment) is Sunday, 11 April 2021. Standard registration (with accompanying payment) must be received at least 14 business days prior to the commencement of the Conference; no later than 5:00PM AEST Sunday, 6 June 2021.

Registration
Only the person listed as attending and therefore named on the Conference name badge may attend. You cannot purchase a Full Conference Registration and then send (2) two different people on each day and/or share (1) one name badge.

Cancellation policy and transfers
Delegate cancellations received after Sunday, 6 June 2021 will incur 100% of the applicable registration price. Only the delegate registration fee will be refunded prior to Sunday, 6 June 2021. Credit card charges incurred will not be refunded. Cancellations are only applicable in exceptional cases and at the discretion of SCA Head Office. Transfer of registrations will be accepted until Sunday, 6 June 2020. To receive 5 Pack Early Bird registration discount, all 5 or more delegate names must be advised at time of registration; it is not possible to cancel any of the 5 or more delegates, but transfers may be permitted in accordance with these terms. Note: ALL cancellations or transfers must be received in writing to SCA Head Office’s via email to marketing@strata.community.

COVID-19 Cancellation Policy
If the conference is cancelled at any time due to the event not being permitted in the form originally planned under any State or Federal Government law, regulation or direction in force at the time of the event relating to the COVID-19 pandemic, SCA Ltd will refund 100% of the conference registration monies paid by the delegate.

Name badges
Your name badge is your passport to access all events and meals included in your registration. Please ensure your badge is visible at all times and worn only by the correct person. We can’t warranty a professional badge printed if the transfer is not received by Sunday, 6 June 2021.

Privacy
The Information Privacy Act 2009 provides that, before your name and contact information can be published on the conference delegate list for distribution to fellow delegates or any other party, you must give your consent. If you DO NOT wish to have your name, email address and details included in the list of delegates please indicate on the registration form. SCA Head Office takes reasonable steps to ensure your personal information is not exposed to misuse, loss or unauthorised access. At any event held by SCA Head Office, your image may be photographed or filmed at any time throughout the event. We may use, publish or reproduce your image or recording of you in any form of published communication material to promote our services and to report on its events through its publications and resource material such as our Annual Report, Inside Strata magazine, e-bulletins, website and direct email campaigns etc. Your consent to the use of your image in full or part for any SCA related purpose is taken to be given by attending this event. Should you not wish to have your image photographed or filmed, please contact us on marketing@strata.community to advise that you do not wish to be photographed or filmed.

Program disclaimer
SCA reserves the right to alter, amend, vary or otherwise change the program at any time as circumstances dictate without further notice to registered delegates. Every effort will be made to provide a program of equivalent standard and value.

Accommodation Disclaimer: A number of rooms are secured for SCA but are subject to availability. No guarantee can be given as to availability of the desired rooms or general availability. SCA does not accept liability for these rooms and any inquiries are to be made directly with the hotel.

Insurance disclaimer: Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. The policy should include (1) loss of fees/deposit through cancellation of your participation in the Conference; (2) loss through cancellation of the Conference; (3) loss of international/domestic air fares through cancellation for any reason including force majeure, medical expenses, loss or damage to person or property, additional expenses; and (4) repatriation should travel arrangements have to be altered. SCA cannot take any responsibility for any participant failing to arrange his or her own insurance.

Policy on “Suitcasing” and “Outboarding
In order to protect our valued exhibitor and conference partners, and the investments they have made in participation in the 2021 SCA Australia and New Zealand Conference, we are enforcing a strict “suitcasing” and “outboarding” policy.

Suitcasing
Suitcasing will not be tolerated at all. Any Strata Services who is not an exhibitor of the conference is NOT permitted to openly market products/services during the conference. Delegates are permitted to converse, hand out business cards/networking with other delegates. Delegates may not, however hand out any form of marketing material for products/services of their organisation and/or verbally market services and/or make appointments to meet with delegates during the conference period. Clothing branded in any way with identifying organisation logos or text is not permitted to be worn during the conference or its functions. This is applicable only to service providers and not strata managers. Breaking these terms may mean ejection from the conference, a fine equal to the cost of a conference sponsorship, the penalty of suspension from the next event and potential loss of membership.

Unofficial Events “Outboarding”

Unofficial Events “Outboarding”
SCA Ltd will not permit any organisation whether a sponsor or not of the conference, to host any event, any kind of invitation only or private event within the conference dates (from 21 June 2021 to 23 June 2021) that has not been booked and advertised through SCA Ltd. Breaking these conditions carries the penalty of suspension from the following year’s conference and potential loss of membership.

Insurance disclaimer

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the SCA Australia and New Zealand Conference and book your travel you take out an insurance policy of your choice. The policy should include (1) loss of fees/deposit through cancellation of your participation in the the SCA Australia and New Zealand Conference; (2) loss through cancellation of the the SCA Australia and New Zealand Conference; (3) loss of international/domestic air fares through cancellation for any reason including force majeure, medical expenses, loss or damage to person or property, additional expenses; and (4) repatriation should travel arrangements have to be altered. SCA cannot take any responsibility for any participant failing to arrange his or her own insurance. SCA does not provide insurance coverage for any accidental injuries, loss or damage for delegates at the events.

 

Force Majeure

Where there is an agreement between SCA and a Sponsor or registrant, it is automatically null and void if any events offered are cancelled due to an act of God including, but not limited to, hurricane, earthquake, flood, volcanic eruption, tornado, famine, terrorism, war, or pandemic. In the event of cancellation due to an act of God neither party shall be liable for any further payments.

 

Exhibitor and Sponsor Terms and Conditions

Sponsorship and Exhibitors are accepted at the discretion of Strata Community Association Ltd and sponsors and exhibitors participate on the understanding that:
 

  • A 50% deposit is required at the time of booking. You will then have the option of paying the balance prior the conference, which must be received no later than Monday, 31 May 2021.

  • Booths must be confirmed and paid in full before 31 May 2021 (unless sold out prior).

  • Booth numbers will only be allocated once companies who pay their 50% deposit

  • Booths are allocated at a first-in-best-dressed policy.

  • Within 7 days of completing the booking form you will need to provide:

    • Your high-resolution jpeg or png logos

    • Hyperlink for logo

  • All deadlines for logos, artwork and signage must be met. SCA cannot guarantee the accuracy of delivery of any materials delivered outside of the agreed deadlines

  • Provision of banner and any other promotional material (including any relevant freight cost) are the responsibility of the sponsor and/or exhibitor

  • Colour reproduction will, when printed, be as close to the specified colours as practical .

  • Sponsorship or Exhibiting does not include accommodation or airfares

  • Any variations required to the exhibition floor plan will be at the discretion of the organiser; it is subject to change any time.

  • Additional items including furniture are at the exhibitor's expense. For additional items to hire, the contracted trade stand builder details will be given to you upon confirming your sponsorship.

  • Premium Exhibitor Pack -  Only 2 representatives are to be at the trade exhibitor stand at any one time. Different times can have different representatives however SCA Ltd must be informed of names. 

  • Economy Exhibitor Pack -  Only 1 representatives are to be at the trade exhibitor stand at any one time. Different times can have different representatives however SCA Ltd must be informed of names. This does not apply to National Partners who are allowed to have 4 exhibitors at any one time.

Cancellation Policy 

  • Cancellations received prior to 3 May 2021 will incur a 30% charge of your applicable booking.

  • Cancellations received after 3 May 2021 are not-refundable.

  • All cancellation must be made in writing to marketing@strata.community

  • The contents in this package were correct at the time of going to print but are subject to change prior to sale if the necessity arises.
     

COVID-19 Cancellation Policy 
If the conference is cancelled at any time due to the event not being permitted in the form originally planned under any State or Federal Government law, regulation or direction in force at the time of the event relating to the COVID-19 pandemic, SCA Ltd  will refund 100% of the exhibitor and/or sponsorship monies paid by the exhibitor and/or sponsor.  

Policy on “Suitcasing” and “Outboarding”
In order to protect our valued exhibitor and conference partners, and the investments they have made in participation in the 2021 SCA Australia and New Zealand Conference, we are enforcing a strict “suitcasing” and “outboarding” policy.

Suitcasing
Suitcasing will not be tolerated at all. Any Strata Services who is not an exhibitor of the conference is NOT permitted to openly market products/services during the conference. Delegates are permitted to converse, hand out business cards/networking with other delegates. Delegates may not, however hand out any form of marketing material for products/services of their organisation and/or verbally market services and/or make appointments to meet with delegates during the conference period. Clothing branded in any way with identifying organisation logos or text is not permitted to be worn during the conference or its functions. This is applicable only to service providers and not strata managers. Breaking these terms may mean ejection from the conference, a fine equal to the cost of a conference sponsorship, the penalty of suspension from the next event and potential loss of membership.

Unofficial Events “Outboarding”

SCA Ltd will not permit any organisation whether a sponsor or not of the conference, to host any event, any kind of invitation only or private event within the conference dates (from 21 June 2021 to 23 June 2021) that has not been booked and advertised through SCA Ltd.
Breaking these conditions carries the penalty of suspension from the following year’s conference and potential loss of membership.

Insurance disclaimer

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the SCA Australia and New Zealand Conference and book your travel you take out an insurance policy of your choice. The policy should include (1) loss of fees/deposit through cancellation of your participation in the the SCA Australia and New Zealand Conference; (2) loss through cancellation of the the SCA Australia and New Zealand Conference; (3) loss of international/domestic air fares through cancellation for any reason including force majeure, medical expenses, loss or damage to person or property, additional expenses; and (4) repatriation should travel arrangements have to be altered. SCA cannot take any responsibility for any participant failing to arrange his or her own insurance. SCA does not provide insurance coverage for any accidental injuries, loss or damage for delegates at the events.

 

Force Majeure

Where there is an agreement between SCA and a Sponsor or registrant, it is automatically null and void if any events offered are cancelled due to an act of God including, but not limited to, hurricane, earthquake, flood, volcanic eruption, tornado, famine, terrorism, war, or pandemic. In the event of cancellation due to an act of God neither party shall be liable for any further payments.

© 2020 by SCA Ltd

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